Executive Assistant / Personal Assistant

Communications and scheduling

• Manage and triage the Founder's email inboxes; draft correspondence and respond to routine inquiries
• Schedule client and internal meetings, including confirmations, rescheduling, and follow-up
• Maintain visibility on outstanding commitments, deadlines, and action items
• Attend client meetings as required to capture notes and track deliverables

Client and project support

• Track project deliverables and deadlines across active consulting engagements
• Follow up on delegated work items with internal team members and contractors
• Prepare and format client-facing documents and materials

Finance and administration

• Prepare, issue, and track client invoices in the company's finance system
• Manage accounts receivable follow-up through to collection
• Maintain awareness of recurring corporate obligations including tax filing deadlines, registrations, and renewals
• Administer vendor accounts, subscriptions, and business insurance policies

Operations and logistics

• Coordinate office needs including supplies, cleaning services, and facilities requests
• Manage incoming and outgoing shipments, deliveries, and returns
• Source and order company materials such as business cards and branded items
• Support office relocation and related logistics

Personal assistance

• Manage the Founder's personal calendar, including appointments and bookings
• Run errands across the Greater Toronto Area, including pickups, drop-offs, purchases, and returns
• Receive, process, and organize personal deliveries and shipments
• Coordinate household services and vendors, including cleaners, trades, and repairs
• Administer vehicle-related matters such as service appointments, insurance, and registration
• Arrange personal travel, including bookings, itineraries, and reservations
• Source and purchase items as required
• Provide general day-to-day support on personal matters as they arise

• 1–3 years of experience in an administrative, coordination, operations, or client-facing role; recent graduates with relevant experience will be considered
• Strong written and verbal communication skills, with the ability to represent the company professionally to clients and vendors
• Demonstrated ability to work independently, prioritize competing demands, and resolve problems with limited direction
• High level of organization and attention to detail
• Proficiency with email, calendar, and spreadsheet applications; ability to learn CRM and invoicing software quickly
• Discretion and sound judgment in handling confidential business and personal information
• Legally authorized to work in Canada without sponsorship
• Based in the Greater Toronto Area
• Access to a personal vehicle is considered an asset; mileage reimbursed at CRA rates

• Full-time, with general availability during standard business hours
• Hybrid arrangement: approximately one to two days per week in the Toronto office, remainder remote
• The office is expected to relocate within the Greater Toronto Area
• Regular local travel required for errands and in-person coordination

• $55,000 – $65,000 annually, commensurate with experience
• Performance and compensation review at six months
• Mileage reimbursement